The recent contract with GCA Services, El Paso Community College’s previous janitorial firm, expired on Aug. 31, which lead to a new contract with a brand new janitorial service company, Olympus.
Olympus, awarded as new janitorial service company, keeps 70 percent of current staff, increases amount of working hours, and minimum wage.
Olympus took over the contract Sept. 1. “Every five to seven years the contract goes out for bid, competitive bid,” said Richard Lobato, Executive Director of EPCC’s Physical Plant Department.
The Physical Plant Department is responsible for the daily operation and maintenance of the buildings and grounds of all six EPCC campuses.
This contract bid allows a new company to submit an offer to take over.
A specially selected committee decided which company provided the best value and Olympus was chosen.
According to Ruben Gallardo, Director of Purchasing and Contract Management for EPCC, the College District’s Administration was aware that the contract was coming to an end.
“They issued the Request for Competitive Sealed Proposals to allow any interested janitorial firm with the required experience to submit an offer,” said Gallardo.
“The District considers these offers and awards the contract to the firm whose offer is considered the best value.
“The procurement process in which Olympus’ offer was selected as representing best value was El Paso Community College Request for Competitive Sealed Proposals,” explained Gallardo.
The standard process required by state law for Texas community colleges was followed for the solicitation.
“The janitorial firms were then asked to physically come and make presentations to that Committee,” Gallardo said.
“Six offers from six different companies were received. The ‘CSP Analysis Committee’ evaluated the written offers.”
Out of the six offers, four companies were finalist, and out of those four, Olympus was awarded the contract.
Lobato added that the contract required the awarded contractor to maintain a minimum of only 70-percent of the current staff and the latest update he had was that Olympus hired only 85-percent of the current staff.
“That with any contactor, we, EPCC, cannot dictate to them who they hire and who they don’t,” said Lobato.
“The contract can dictate a number that they have to maintain or hire initially, and we just felt that 70-percent was a fair number, because it was the majority of them and we didn’t know how the staffing levels would fall or rise.”
According to Lobato, Olympus increased the amount of working hours and the minimum wage for each employee.
“Olympus has a more structured approach to their sanitary cleanup and we are hoping that will result in a cleaner environment for faculty, staff, and students,” Lobato added.
“It’s only been a few weeks and there is a learning curve on their side and a learning curve on our side as well.”